Last Updated: September 13, 2026

1. Introduction

Welcome to ClubDocuments.ie (“we”, “us”, “our”). These Terms of Use govern your access to and use of ClubDocuments.ie and any related pages, content, downloadable templates, guides, documents, digital products, services, communications, and features made available through the site (together, the “Site”).

By accessing or using the Site, you agree to be bound by these Terms of Use. If you do not agree, you should not use the Site.

If you are using the Site on behalf of a club, association, company, charity, school, or other organisation, you confirm that you have authority to act on behalf of that organisation and to accept these Terms on its behalf.

2. About the Site

The Site provides information, templates, educational content, and related resources concerning club documents, governance, constitutions, minutes, agendas, policies, membership administration, committee administration, financial administration, and similar materials.

Unless explicitly stated otherwise, content on this Site is provided for general information and practical administrative purposes only.

Some resources are available free of charge. We may also offer paid digital products, including collections of editable templates, forms, spreadsheets, checklists, and related resources.

3. No Legal, Financial or Professional Advice

The content on this Site, including templates, articles, sample clauses, model documents, downloads, guides, blog posts, FAQs, digital products, and other materials, is provided for general informational and educational purposes only.

Nothing on this Site constitutes legal advice, financial advice, tax advice, regulatory advice, company secretarial advice, safeguarding advice, data protection advice, accounting advice, or any other form of professional advice.

You are solely responsible for obtaining independent legal or other professional advice appropriate to your circumstances before relying on, adopting, editing, filing, approving, circulating, or using any document or content from this Site.

We do not guarantee that any template or document will be suitable for your club, sport, society, school, charity, company, committee, or other organisation, or that it will satisfy any legal, regulatory, insurer, lender, funder, governing-body, or constitutional requirement that may apply to you.

You should check documents against your club’s own constitution, governing-body requirements, funding conditions, insurance requirements, safeguarding obligations, data protection obligations, and any applicable legislation before adopting or using them.

4. Eligibility and Acceptable Use

You may use the Site only for lawful purposes and in accordance with these Terms.

You agree that you will not:

• use the Site in any way that breaches any applicable law or regulation;
• use the Site fraudulently, deceptively, or for any unlawful, harmful, abusive, defamatory, infringing, or malicious purpose;
• copy, scrape, harvest, mine, frame, mirror, or systematically extract content or data from the Site without our prior written permission;
• interfere with or disrupt the Site, servers, hosting infrastructure, security systems, or connected networks;
• attempt to gain unauthorised access to any part of the Site, accounts, systems, or databases;
• upload or transmit viruses, malware, spyware, ransomware, or other harmful code;
• use the Site or its content to create a competing product or service by reproducing a substantial part of our content, templates, structure, or database;
• misrepresent your identity or affiliation;
• submit false, misleading, or infringing content through any contact form, comment area, upload field, or other feature.

We may suspend, restrict, or terminate access to the Site where we reasonably believe there has been a breach of these Terms or misuse of the Site.

5. Intellectual Property

Unless otherwise stated, all intellectual property rights in the Site and its contents are owned by us or licensed to us.

This includes, without limitation:

• text, copy, articles, headings, layout, branding, logos, graphics, icons, design elements, downloadable files, templates, databases, and compilations;
• the selection, arrangement, coordination, and presentation of content;
• copyright, database rights, trade marks, business names, domain rights, design rights, and other proprietary rights.

Your use of the Site or purchase of a digital product does not transfer ownership of our intellectual property to you.

6. Limited Licence to Use Site Content

Subject to these Terms, we grant you a limited, non-exclusive, non-transferable, revocable licence to access and use the Site for your personal, internal club, or internal organisational use.

Unless we expressly state otherwise, you may:

• view pages on the Site;
• download or print content made available for download for your own internal reference;
• adapt a template for your own club or organisation’s internal use.

Unless we expressly permit it in writing, you may not:

• republish, resell, sublicense, redistribute, or commercially exploit Site content;
• sell templates or documents copied or adapted from our content as your own;
• upload our content or downloadable materials to other websites, marketplaces, template libraries, document repositories, or other public or commercial platforms;
• remove copyright notices, trade marks, branding, or attribution notices;
• create derivative competing products based substantially on our materials.

Additional licence terms apply to paid digital products as set out in Section 15.

7. User-Generated Content

Where the Site allows you to submit messages, comments, feedback, testimonials, reviews, files, or other content (“User Content”), you confirm that:

• you own the content or have the right to submit it;
• it does not infringe any third-party rights;
• it is not unlawful, defamatory, obscene, threatening, misleading, or harmful;
• it does not contain viruses or malicious code.

You grant us a non-exclusive, worldwide, royalty-free licence to use, reproduce, store, display, publish, adapt, and distribute User Content for the purpose of operating, improving, promoting, and protecting the Site.

We may remove or refuse User Content at our discretion where we reasonably consider this necessary or appropriate.

8. Downloadable Templates and Documents

Templates and documents made available through the Site are intended to provide practical starting points for clubs and organisations.

You acknowledge and agree that:

• templates may require editing and adaptation for your particular circumstances;
• laws, regulations, constitutions, insurance requirements, safeguarding obligations, data protection requirements, funding conditions, and governing-body rules may differ by organisation, county, sport, sector, or jurisdiction;
• a template may not reflect subsequent changes in legislation, regulation, guidance, or governing-body requirements;
• using a template does not create a solicitor-client, adviser-client, fiduciary, or other professional relationship between you and us;
• you remain responsible for checking, adapting, approving, and implementing any document you use;
• we are not responsible for any loss, dispute, invalidity, governance failure, procedural defect, or compliance issue arising from your use of or reliance on any template or document, except to the extent liability cannot lawfully be excluded or limited.

9. Accuracy of Information

We aim to keep the Site and its content useful and reasonably up to date, but we do not represent or warrant that all information is accurate, complete, reliable, current, suitable, or error-free.

Website content and templates can become outdated, and legal, regulatory, safeguarding, financial, data protection, and governing-body requirements may change over time.

You are responsible for verifying information before relying on it and for determining whether a document remains appropriate for your circumstances.

10. Third-Party Links and Resources

The Site may contain links to third-party websites, tools, platforms, payment providers, videos, articles, governing bodies, regulators, social media services, or other resources.

These links are provided for convenience only. We do not control and are not responsible for the content, privacy practices, security, availability, or terms of third-party websites or services.

Accessing third-party websites or services is at your own risk and may be subject to the third party’s own terms and policies.

11. Affiliate Links, Advertising and Sponsored Content

The Site may contain affiliate links, sponsored content, advertisements, or promotional references.

If you click on certain links or purchase certain products or services, we may receive a commission or referral fee. This does not increase the price you pay unless expressly stated.

We aim to identify sponsored or affiliate content where required.

You remain responsible for carrying out your own due diligence before purchasing or relying on any third-party product or service.

12. Newsletter and Marketing Communications

If you sign up to receive our newsletter, updates, or marketing messages, you agree to provide accurate contact details.

You can unsubscribe from marketing emails at any time by using the unsubscribe link included in the relevant communication or by contacting us.

We will handle marketing communications in accordance with applicable data protection and electronic marketing requirements.

13. Accounts and Passwords

If the Site permits account registration, you are responsible for:

• keeping your login details confidential;
• ensuring that information associated with your account is accurate and up to date;
• all activity carried out through your account.

You must notify us promptly of any unauthorised use of your account or security breach.

We reserve the right to suspend or terminate accounts where we reasonably believe there has been misuse, fraud, or a breach of these Terms.

14. Paid Digital Products and Purchases

We may offer paid digital products through the Site, including downloadable collections of templates, forms, spreadsheets, checklists, guides, and related resources.

ClubDocuments Committee Starter Pack

At the time these Terms were last updated, one paid product offered through the Site is the ClubDocuments Committee Starter Pack.

The product is a digital download containing editable templates, forms, spreadsheets, records, checklists, and related materials designed to help Irish sports and community clubs with committee administration and governance.

The product currently contains 27 customer-facing resources, together with a README file and a START-HERE guide. The contents of the product may be updated, replaced, improved, or changed over time.

The current advertised price is €9.99 as a one-time payment, unless a different price is clearly displayed on the relevant sales or checkout page.

Prices, product contents, offers, and availability may change from time to time. Changes will not affect purchases that have already been completed, except where otherwise required by law or expressly agreed.

Payment and checkout

Purchases may be processed through Gumroad or another third-party payment provider we may use from time to time.

Where Gumroad processes a purchase through its platform, Gumroad may act as the merchant of record and authorised reseller for the transaction and may handle payment processing, applicable indirect taxes, delivery of the digital product, and first-tier handling of refund, chargeback, or payment disputes, subject to Gumroad’s own terms and policies.

Your use of a third-party checkout or payment service may also be subject to that provider’s terms and policies.

We will not ask you to provide payment card details directly through the Site where payment is handled by a third-party payment provider.

Product delivery

Digital products are normally supplied electronically following successful payment.

Where a product is delivered through Gumroad, Gumroad will facilitate delivery of the digital product to the purchaser.

You are responsible for providing a valid email address or other information necessary for delivery and for ensuring that you can receive and access the purchased files.

15. Paid Digital Products — Permitted Use

When you purchase a paid digital product, you receive a limited licence to use the supplied materials for your own club or organisation’s internal purposes.

For the ClubDocuments Committee Starter Pack, you may:

• download and retain a copy of the files;
• edit and customise the templates for your own club or organisation;
• print completed documents for your own club or organisation;
• make reasonable internal copies for committee members, officers, volunteers, employees, or others who need them for the administration of your club or organisation;
• use the completed and adapted documents as part of the normal administration and governance of your club or organisation.

You may not, unless we give you prior written permission:

• resell the Starter Pack or any individual template or file;
• give the unmodified files to another club or organisation for its own use;
• upload the files to a public website, marketplace, template library, document repository, or other publicly accessible platform;
• distribute the files as part of another commercial or paid product;
• sublicense, lease, transfer, or commercially exploit the files;
• claim the original templates or substantial portions of them as your own work;
• use the files to create or supply a competing template product or service;
• remove copyright, branding, or other proprietary notices from the original materials where doing so would misrepresent their origin.

You may, however, share a completed and adapted document internally within your own club or organisation where reasonably necessary for that club’s administration.

Purchasing a digital product does not transfer ownership of the underlying templates or intellectual property to you.

16. Digital Products — Consumer Rights, Cancellations and Refunds

Nothing in these Terms is intended to exclude, restrict, or limit any consumer rights or remedies that cannot legally be excluded, restricted, or limited.

Where you are a consumer and applicable Irish or European consumer law gives you a right to cancel a distance contract, that right will apply subject to any lawful exception.

For digital content supplied without a tangible medium, the statutory cancellation rules can allow the cancellation right to end where the consumer has expressly consented to the supply beginning during the cancellation period, acknowledged that this will result in the loss of the cancellation right, and the required confirmation has been provided.

Accordingly, where applicable, the checkout process may ask you to provide the express consent and acknowledgement required by law before immediate access to a digital product is supplied.

Nothing in these Terms removes any rights you may have where those legal requirements have not been satisfied.

Digital product problems

If a paid digital product does not conform to the contract, does not work as described, or otherwise fails to meet applicable statutory requirements, you may have rights and remedies under consumer law.

Depending on the circumstances, these may include repair, replacement, price reduction, termination of the contract, or a refund.

If you believe there is a problem with a digital product, please contact us and provide details of the issue so that we can investigate and, where appropriate, provide a remedy.

Where a purchase was processed through Gumroad, Gumroad may also handle refund, chargeback, or payment-related requests in accordance with its role and applicable policies.

Any voluntary refund policy displayed on a product or checkout page does not affect mandatory statutory rights.

17. Disclaimer of Warranties

To the fullest extent permitted by law, the Site and its general content are provided on an “as is” and “as available” basis.

We do not warrant that:

• the Site will be uninterrupted, secure, or error-free;
• the Site will always be available;
• files downloaded from the Site will be free from viruses or harmful code;
• the Site will meet your requirements or achieve any particular result;
• templates or documents will be valid, enforceable, compliant, accepted, or fit for purpose in your particular circumstances.

Nothing in this section is intended to exclude or limit any statutory guarantee, consumer right, or other liability that cannot legally be excluded or limited.

18. Limitation of Liability

To the fullest extent permitted by law, we shall not be liable for indirect, incidental, consequential, special, exemplary, or punitive loss or damage, or for loss of profits, revenue, business, contracts, goodwill, opportunity, anticipated savings, data, or reputation arising out of or in connection with:

• your use of or inability to use the Site;
• your reliance on Site content, templates, or downloads;
• errors, omissions, outages, or delays;
• third-party acts, services, websites, or content;
• unauthorised access to or alteration of your data;
• viruses, cyberattacks, or other harmful material.

Nothing in these Terms excludes or limits liability for death or personal injury caused by negligence, fraud, fraudulent misrepresentation, or any other liability that cannot legally be excluded or limited.

Nothing in these Terms affects any statutory consumer rights or remedies that cannot legally be excluded or limited.

19. Indemnity

To the extent permitted by law, you agree to indemnify and keep indemnified us, our owners, officers, employees, contractors, and affiliates from and against claims, liabilities, damages, losses, costs, and expenses arising directly from:

• your material breach of these Terms;
• your misuse of the Site;
• your infringement of any third-party rights;
• your unlawful use or redistribution of Site content or paid digital products.

This section does not require you to indemnify us for losses caused by our own unlawful acts, negligence, or breach of a legal obligation where such liability cannot lawfully be transferred to you.

20. Privacy and Cookies

Your use of the Site is also subject to our Privacy Policy and applicable cookie-related disclosures.

We may collect and process personal information in connection with your use of the Site, newsletter subscriptions, contact enquiries, purchases, and other interactions with us.

Where purchases are made through a third-party provider such as Gumroad, that provider may separately process personal information in accordance with its own privacy policy and terms.

Please refer to our Privacy Policy for further information about how personal data is handled.

21. Availability, Changes and Withdrawal

We may, where reasonably necessary:

• update, modify, suspend, withdraw, or discontinue any part of the Site;
• change the content, scope, features, pricing, downloads, or functionality of the Site;
• add, remove, replace, or update templates and other resources;
• restrict access to some or all users.

We do not guarantee that the Site, or any particular free content, will always be available.

Changes to the Site will not affect completed purchases except where necessary to comply with law or where the relevant product terms expressly permit an update or replacement.

Nothing in this section affects any statutory rights you may have in relation to a paid digital product.

22. Complaints

If you have a complaint about the Site, a product, a purchase, or our services, please contact us using the contact details published on the Site.

We will try to address complaints reasonably and in good faith.

Where a purchase was processed through Gumroad, you may also be able to use Gumroad’s support and dispute procedures.

23. Changes to These Terms

We may update these Terms from time to time.

The updated version will be posted on this page with a revised “Last Updated” date.

Changes will generally apply from the date they are posted, unless otherwise stated.

Your continued use of the Site after changes take effect may constitute acceptance of the revised Terms.

Changes will not retrospectively remove rights that you have already acquired under applicable law or under a completed purchase.

24. Severability

If any provision of these Terms is held to be invalid, unlawful, or unenforceable, that provision shall be severed or read down to the minimum extent necessary, and the remaining provisions shall remain in full force and effect.

25. Waiver

Any failure or delay by us in enforcing any right or provision under these Terms shall not constitute a waiver of that right or provision.

26. Entire Agreement

These Terms, together with any other policies, product-specific terms, or legal notices expressly incorporated into them, constitute the agreement between you and us regarding your use of the Site.

Where you purchase a paid digital product, the product description, price, licence terms, and other information provided at the point of purchase may also form part of the contract.

Nothing in these Terms is intended to exclude any mandatory rights or protections provided by applicable law.

27. Governing Law and Jurisdiction

These Terms shall be governed by and construed in accordance with the laws of Ireland.

Any dispute arising out of or in connection with these Terms or the Site shall be subject to the jurisdiction of the Irish courts, except where mandatory consumer law gives you the right to bring proceedings elsewhere or otherwise provides for different jurisdictional rights.