Privacy Policy

Last updated: 14 September 2026

ClubDocuments.ie respects your privacy and is committed to protecting your personal data.

This Privacy Policy explains what personal data we may collect when you use ClubDocuments.ie, how we use it, when it may be shared, how cookies and analytics are used, and the rights you have under applicable data protection law, including the General Data Protection Regulation (GDPR) and Irish data protection law.

1. Who We Are

ClubDocuments.ie is the website responsible for this service.

For data protection purposes, the organisation or individual legally responsible for the processing of your personal data is the data controller.

Website: https://clubdocuments.ie

Contact: Please use the contact form on our Contact page.

If you require the legal name or other formal details of the data controller for a data protection request, these can be provided through the Contact page.

2. What Personal Data We Collect

Depending on how you use the website, we may collect:

Information you provide directly

If you contact us through a form, we may collect information such as:

  • Name
  • Email address
  • The contents of your enquiry
  • Any other information you choose to provide

We do not ask you to provide unnecessary personal information.

Information collected when you use the website

We may collect limited technical information such as:

  • IP address
  • Browser and device information
  • Operating system
  • Pages visited
  • Approximate geographic information derived from technical data
  • Date and time of visits
  • Referring website
  • Information about how you interact with the website

Some of this information is collected only where applicable consent has been provided.

3. How We Collect Personal Data

We may collect personal data when you:

  • Visit ClubDocuments.ie
  • Submit an enquiry through our contact form
  • Download resources from the website
  • Purchase a digital product
  • Communicate with us
  • Give consent to optional cookies or analytics
  • Otherwise interact with features of the website

4. Contact Forms

We use Fluent Forms to provide contact and enquiry forms on the website.

When you submit a form, the information you provide is processed for the purpose of responding to your enquiry and managing communications relating to it.

Please do not submit sensitive personal information through a general enquiry form unless it is necessary for your enquiry.

Form submissions may be retained for as long as reasonably necessary to deal with the enquiry, maintain appropriate business records and protect our legitimate interests.

5. Why We Use Your Personal Data

We may use personal data to:

  • Respond to enquiries
  • Provide information you have requested
  • Provide and administer digital products
  • Process and support purchases
  • Communicate with customers where necessary
  • Maintain and improve the website
  • Understand website usage where consent has been provided
  • Maintain website security
  • Prevent misuse, fraud or other unlawful activity
  • Comply with legal obligations
  • Establish, exercise or defend legal claims

We do not use personal data for purposes incompatible with those described in this Policy.

6. Lawful Bases for Processing

Depending on the circumstances, we process personal data on one or more of the following legal bases under the GDPR:

Consent

Where you have given consent, for example for optional analytics cookies.

You can withdraw consent to optional cookies at any time using the website’s cookie preferences.

Contract

Where processing is necessary to provide a product or service you have requested or to take steps at your request before entering into a contract.

Legitimate interests

Where processing is necessary for legitimate interests pursued by us or a third party, provided those interests are not overridden by your rights and interests.

Examples may include website security, responding to communications, maintaining appropriate business records and improving our services.

Legal obligation

Where processing is necessary for compliance with a legal obligation.

7. Cookies and Similar Technologies

ClubDocuments.ie uses cookies and similar technologies.

Some cookies are necessary for the website to operate. Other cookies, including analytics cookies, are optional and are subject to consent where required by law.

We use Complianz to manage cookie consent and preferences.

Our cookie banner allows you to:

  • Accept optional cookies
  • Reject optional cookies
  • Manage your cookie preferences

Your choices are stored so that the website can remember your consent preferences.

You can change or withdraw your cookie consent using the site’s cookie-preference controls.

For more detailed information about the cookies used on ClubDocuments.ie, please see our Cookie Policy.

8. Google Analytics

We use Google Analytics to understand how visitors use ClubDocuments.ie and to help us improve the website.

Google Analytics is implemented through Google Site Kit.

Analytics cookies are treated as optional statistics cookies and are not intended to be placed before the appropriate consent has been obtained.

Where consent is required, Google Analytics will only be used for the relevant purposes after you have provided consent.

We have configured our Google Analytics account’s data-sharing settings so that the optional Google products and services, modelling contributions/business insights, technical support and recommendations settings are not enabled.

Google may process information on our behalf in accordance with its applicable terms and privacy documentation.

For more information about Google’s handling of data, please consult Google’s own privacy information.

9. Google Fonts

The website may use fonts provided through Google Fonts.

Where technically feasible, Google Fonts are hosted locally on the website rather than requiring your browser to request the font directly from Google’s servers.

This configuration is intended to reduce unnecessary third-party requests.

10. Other WordPress and Website Technologies

ClubDocuments.ie uses WordPress and various website plugins and services to operate the website.

These may process limited technical information necessary to provide functionality, maintain security, manage forms, administer the website or implement your privacy preferences.

We seek to limit such processing to what is reasonably necessary for the relevant function.

11. Digital Products and Gumroad

ClubDocuments.ie may offer paid digital products, including the ClubDocuments Committee Starter Pack.

Payments and digital-product delivery are handled through Gumroad.

When you purchase a product through Gumroad, information required to complete and administer the transaction may be processed by Gumroad, including information such as your name, email address, payment information and purchase details.

Gumroad operates its own systems for payment processing, product delivery, customer support, refunds and related transaction services.

Gumroad may act as merchant of record or reseller for relevant transactions and may process applicable taxes in accordance with its own terms.

Your use of Gumroad is also subject to Gumroad’s own privacy policy and terms.

We do not receive or store your full payment-card details.

12. Information Relating to Purchases

We may receive or retain information relating to purchases necessary to:

  • Confirm that a purchase has taken place
  • Provide customer support
  • Deal with questions concerning a digital product
  • Maintain appropriate financial and business records
  • Deal with refunds, disputes or other transaction-related matters
  • Comply with legal obligations

Payment processing itself is handled by the relevant payment provider.

13. Third-Party Services

We use third-party services where reasonably necessary to operate and improve the website.

These currently include, where applicable:

  • Gumroad — digital-product sales and delivery
  • Google Analytics / Google Site Kit — website statistics, subject to applicable consent
  • Fluent Forms — website enquiry forms
  • Complianz — cookie consent management
  • Website hosting and infrastructure providers
  • WordPress-related services and plugins required to operate the website

Third-party providers may process personal data on our behalf or independently depending on the service and their respective terms.

We aim to use reputable providers and to ensure that personal data is processed in accordance with applicable data protection requirements.

14. Sharing Personal Data

We do not sell your personal data.

We may share personal data with service providers where necessary to operate the website, provide requested services, process transactions, maintain security or comply with legal requirements.

We may also disclose personal data where required by law, regulation, court order or other lawful authority.

Where appropriate, we seek to ensure that third-party processors provide appropriate safeguards for personal data.

15. International Transfers

Some service providers we use may process personal data outside Ireland or the European Economic Area (EEA).

Where personal data is transferred outside the EEA, we will take appropriate steps to ensure that the transfer is carried out in accordance with applicable data protection law.

This may include relying on an adequacy decision, Standard Contractual Clauses or another legally recognised transfer mechanism, where applicable.

16. How Long We Keep Personal Data

We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, taking account of legal, accounting, tax, contractual and operational requirements.

For example:

  • Enquiry information may be retained for as long as reasonably necessary to deal with the enquiry and any subsequent correspondence.
  • Transaction and financial records may need to be retained for longer periods where required by law.
  • Cookie-consent information is retained in accordance with the configuration of our consent-management system.
  • Analytics information is subject to the relevant Google Analytics retention settings.

When personal data is no longer required, it will be deleted or otherwise securely disposed of where reasonably practicable.

17. Data Security

We take reasonable technical and organisational measures to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

If we become aware of a personal-data breach that requires notification under applicable law, we will take the appropriate steps required by law.

18. Your Data Protection Rights

Subject to applicable legal conditions and exemptions, you may have the right to:

  • Request access to your personal data
  • Request correction of inaccurate or incomplete personal data
  • Request deletion of personal data in certain circumstances
  • Request restriction of processing in certain circumstances
  • Object to certain processing
  • Request data portability where applicable
  • Withdraw consent where processing is based on consent
  • Lodge a complaint with a supervisory authority

You can exercise these rights by contacting us through the website’s Contact page.

We may need to verify your identity before dealing with certain requests.

19. Right to Withdraw Consent

Where we rely on your consent to process personal data, you may withdraw that consent at any time.

Withdrawing consent does not affect the lawfulness of processing carried out before consent was withdrawn.

For cookie-related consent, you can use the site’s cookie-preference controls.

20. Children’s Privacy

ClubDocuments.ie is not directed specifically at children.

We do not knowingly seek to collect personal information from children through the website.

Where a person under the applicable age provides personal information through a form or other feature, a parent or guardian should contact us if they believe the information should be removed.

21. Third-Party Websites and Links

ClubDocuments.ie may contain links to third-party websites.

We are not responsible for the privacy practices, content or security of third-party websites.

You should review the privacy policy of any third-party website before providing it with personal information.

22. Embedded Content

Pages on ClubDocuments.ie may contain embedded content from third-party services.

Embedded content can operate in a similar way to visiting the third-party website directly and may allow the third party to collect information about your interaction with that content.

Where applicable, such services are subject to their own privacy policies and our cookie-consent settings.

23. Automated Decision-Making and Profiling

We do not use personal data collected through ClubDocuments.ie to make decisions producing legal or similarly significant effects about individuals through solely automated decision-making.

We do not carry out behavioural profiling for advertising purposes.

24. Marketing and Advertising

At present, ClubDocuments.ie does not knowingly operate a third-party behavioural advertising or remarketing system.

We do not sell personal data to advertisers.

If this changes in the future, this Privacy Policy and the site’s cookie-consent arrangements will be updated as appropriate.

25. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes to the website, services, technology, legal requirements or the way we process personal data.

The Last updated date at the top of this Policy will indicate when it was most recently revised.

Where appropriate, significant changes may be brought to your attention through the website.

26. Contact Us

If you have questions about this Privacy Policy, want to exercise a data protection right, or have a concern about how your personal data is handled, please contact us through the Contact page on ClubDocuments.ie.

Website: https://clubdocuments.ie